• Office Coordinator (1 year contract)

    Requisition ID
    Experience Level
    Agriculture & Construction
    Employment Status
    Temporary Full-Time
    Location : Location
    IT-Lingotto (Turin)
  • Responsibilities

    Follow office workflow procedures to ensure maximum efficiency
    • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
    • Greet and ensure visitors correctly sign into the Visitor’s Log and the nominated staff member is notified of their presence.
    • Assure security procedures for visitors
    • Provide general Administration duties as required.
    • Monitor office expenditures and handle all office contracts (rent, service etc.)
    • Manages documentation, including contracts, supplier agreements, rental car contract, H&S documents)
    • Organizes relevant office events
    • Communicates with staff for the purpose of ordering office supplies and planning of meeting rooms
    • Oversees property management services, including maintenance of building and ordering proper janitorial supplies
    • Manages correspondence with service vendors
    • Orders and maintains office supplies
    • Organizes staff meetings and executive schedules
    • Coordinates corporate events
    • Caters to customer/visitors complaints in a timely and efficient manner
    • Processes paperwork for customers and employees
    • Keeps office tidy and organized to promote an efficient working environment
    • Arrange complex and detailed travel plans and itineraries make bookings and compile documents for travel-related meetings, for all company senior staff.
    • Contract management and arrangement with Airlines, Hotel Groups, Rental Company’s and transportation services globally to assist in cost containment, reduction and consolidation of services.
    • Manage calendars and independently schedule appointments for senior executives and manage meeting room scheduling


    Minimum Job Requirements:

    • Academic Background • Ability to Implement Procedures in a Fast-Paced and Evolving Environment • Excellent Customer Service Skills • Exceptional Communication Skills • MS Office proficiency • Attention to Detail • Highly Motivated • Excellent Time Management Skills • Strong Decision Making Skills • Ability to Work Under Pressure • Critical and Creative Thinking Skills • Highly Motivated • Ability to Work Well Without Supervision • Fluent in English


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