Topcon

  • Administrative Assistant

    Requisition ID
    2018-2947
    Experience Level
    Coordinator
    Industry
    Agriculture & Construction
    Employment Status
    Regular Full-Time
    Location : Location
    RU-Moscow
    Category
    Administrative Support
  • Overview

    From construction to agriculture we are transforming the way companies are doing business.  We are headquartered in Livermore, California USA with our European head offices in Capelle a/d iJssel, the Netherlands (topconpositioning.eu) Topcon Positioning Group designs, manufactures and distributes precise positioning products and solutions for the global surveying, construction, agriculture, civil engineering, BIM, mapping and GIS, asset management and mobile control markets.  Its brands include Topcon Sokkia, Tierra, Digi-Star, RDS Technology and NORAC.

     

    See how we are changing things: https://www.youtube.com/user/TopconToday

     

    To provide general administrative support to the staff as well as perform specialized administrative duties to support HR, Logistics and Finance department. To manage our front desk daily and perform a variety of administrative and clerical tasks

    Responsibilities

    1. Provide general support to visitors.
    2. Provide admin support to the employees.
    3. Book travel arrangements.
    4. Organize and schedule appointments, including recruitment interviews.
    5. Answer, screen and forward incoming phone calls.
    6. Write and distribute email, correspondence memos, letters, faxes and forms.
    7. Maintain contact lists.
    8. Processing incoming and outgoing mail/parcels.
    9. Maintaining computer system by updating and entering data.
    10. Compiling reports and spreadsheets.
    11. Visa support for guests. Registration of visas (business, tourist). Work with travel service providers.
    12. Work with hotel managers to conclude profitable contracts.
    13. Provide administrative support to HR department.Participating in recruitment efforts. Updating and maintenance of Topcon corporate page on HH.ru. Scheduling job interviews and assisting in interview process. Ensuring background and reference checks are completed. Orienting new employees to the organization (setting up a designated log-in, workstation, email address, etc.).
    14. Provide administrative support to Logistics and Finance department.

    Qualifications

    • Bachelor’s degree required (HR, Finance)
    • Proven experience as an administrative assistant.
    • Fluent English is a must
    • 1C database knowledge.
    • Proficiency in MS Office (MS Excel and MS PowerPoint).
    • Excellent time management skills and the ability to prioritize work.
    • Attention to detail and problem-solving skills. Accurate.
    • Excellent written and verbal communication skills.
    • Strong organizational skills with the ability to multi-task.

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